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Being part of a community is, in many ways, a necessity, as humans are pack animals. But taking an active role in a homeowners association (HOA) can be a dud. Managing a community may be challenging with all the workload, paperwork, and responsibilities.
Managing a community with many members is no easy feat because you have to deal with people’s various concerns. Supervising can be stressful and awkward, like collecting association dues and addressing complaints against community members. It can get even more uncomfortable if you only volunteer to do tasks on behalf of the association.
Hiring professional services may be a way to fix it but doing it is no piece of cake. Here are four reasons why your community needs HOA management software:
Efficiency
Efficiency is arguably the most underrated part of the list. We spend countless hours talking to customer service representatives about something we could do ourselves using an online app.
HOA management software streamlines many community-based processes by automating most of the operations. For example, the ability to check your association fee balance through a website or app may only be a few clicks away.
Centralized management of operations
Technologies have been evolving rapidly in the past years, making our lives more convenient. When it comes to managing communities, having HOA management software attests to that. This software allows you to run the operations in one place conveniently.
This type of software can automate tasks such as maintenance schedules, invoices, and even notices of complaints to members. It can track community expenses and requests and create policies. Other software can streamline payments and allow homeowners to set up recurring online payments for monthly association dues.
Accessibility to documents and reports
Finding something from a paper file can take time. Don’t you wish you could speed up the process? The need for paper records and reports has significantly dropped in this digital age. This ease of access is all thanks to the internet and cloud infrastructures. By using technology, your documents and reports can be a few seconds away from retrieval utilizing the internet.
Here are some documents and reports you can digitize:
• Repair schedules
• Financial statements
• Ownership of the property
• Property maintenance
• Financial reports
• Community requests
Better communication within the association
A solid communication line within the association is integral to a community. Communication ensures that community members are satisfied and heard.
Having HOA management software can make it easier for community members to request something. It can also help management to notify its community members about what’s happening within the association. This solid communication line will improve community members’ relations and make supervision more effective.
An HOA management software that fits your community
Having HOA management software is vital in running a community in this digital age. It helps streamline the whole management process and makes everyone’s life easier.
But there are a few things that you need to check before you get one. First, verify if the provider can service your area. Also, make sure the management company can cater to your type of community.
If you’re from North and South Carolina, you’re in for a treat. Community Association Management (CAM) has teams of professionals and industry specialists that provide innovative management services throughout the Carolinas.
CAM is a premiere association management company that has been catering to a variety of associations. It caters to condominiums, townhomes, amenities, business associations, as well as HOAs and POAs. Now is your chance if you haven’t pondered signing up a management company to streamline your HOA processes. Find out how CAM can help you maximize your HOA potential.
