How to Access another user's OST file


If you are wondering for a reliable way to access another user's OST file then this post is specially created for you. Here, we have explained the best way to open another user's OST file manually and SysTools OST to PST Converter.

Microsoft Outlook is the most popular and widely used email application around the planet. It allows users to send and receive emails for communication purposes. It allows for sending and receiving for corporate and personal requirements. It contains all its Outlook mailbox data in an OST and Outlook PST file.

OST is an offline storage table as it allows users to access mailbox data offline. It contains duplicate copies of Outlook mailbox data such as email messages, contacts, calendars, tasks,journals and all other mailbox data. 

Reason to Access Another User OST File

  • If an employee leaves the company or is unavailable, and there is a need to recover important emails or other Outlook data.
  • IT support might need to access an OST file to diagnose and fix issues related to email delivery, synchronization problems, or corruption in the file.
  • During an audit, legal investigation, or eDiscovery process, accessing an OST file might be necessary to retrieve communications and ensure compliance with regulatory requirements.

How to Open Another User OST File Manually?

If you are the owner of the Outlook account or have active Outlook profile then you follow the manual approach as we have shared below:

  • First, Run Microsoft Outlook desktop email client and click on the file.
  • Now, press open and export and tap on import/export.
  • The Import/Export wizard will pop up on your display, click on the Export to a file and press the next button to continue.
  • Now, press on the Outlook PST file and press the next button.
  • Choose Outlook OST mailbox data as you want to export.
  • Finally, choose the location and press finish to get the result quickly.

Limitations of Manual Approach

  • It will needed lots of time and required much efforts,
  • You need to hire technical expertise to perform this approach effectively.
  • You cannot restore and convert damaged, corrupted, inaccessible and overly large size OST files.

How to Open Another User OST File Via Expert Suggested Approach?

When an OST file gets corrupted due to any server failure then we recommend you to opt SysTools OST Converter as it allows you to convert a single or damaged OST file at single shot without losing any data. This software has been specially developed with the presence of IT admins and also trusted solutions by millions of users.

  • Download software and open it on your computer.
  • select and insert OST file into the application.
  • Now, choose Outlook PST file in the several options of export type.
  • Finally, choose path and press on finish to get output quickly.

Benefits of Expert Recommended Approach

  • Its secured Outlook mailbox hierarchy structure remains the same as before the conversion. 
  • This software is very user-friendly to perform by all types of professional and beginner level users.
  • You can also easily restore and convert damaged, inaccessible, corrupted and overly large size OST files.
  • It also offers upgraded version of filter option convert selective mailbox data as per date range, subject, sender and recipients etc,
  • This application is workable to import OST to Outlook.

Let’s Wrap Up

In this tutorial we have shared the most reliable and efficient way to access another user's OST file.  We have explained both manual and expert recommended approaches to complete the process. When OST files get damaged then manual solutions are not a reliable choice. So, we recommend you to opt for an expert suggested approach to complete the process without losing any single information.

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