Relocating your office can be both exciting and challenging. It is a big leap to your success but moving can be difficult. So, let’s help you make office relocation trouble-free with the following tips.
9
Tips for Office Relocation
Remember that
moving into a new office should be inspiring and less stressful.
1.
Plan the Relocation
Planning is an
important step in making a big move in your business, especially when
relocating your office. Remember to include budget planning to identify the
cost you need for the process. This should also include schedules and time
frames for moving. It may be best to include a date for visiting the new
location.
2.
Visit the New Location
On your visit to
the new location, ask for the property’s blueprint. This can help you maximise
the space and have a practical design for your new office. A good layout can
help you arrange your fixtures and position every member of your team
optimally. You will find it easier to organise your equipment and furniture
upon unloading.
3.
Find a Good Removalist
Another important
thing to consider is a good removalist. Find a removals
team you can trust. Commercial moving can be a truckload of stress
but choosing the right team can help your office move stress-free.
You can look up
for listing online and narrow down your list to about 3 choices and check their
availability and what services they can offer. Choose the best moving company
that can provide for your needs.
You may also ask
for a quote to know if the cost of the removal is within your budget. Once
you’ve decided on which company to hire, book for their services.
4.
Involve the Team
You cannot
possibly move the entire office on your own, so, don’t hesitate to ask for help
from your team. They sure will be glad to take part in the relocation process.
Communicate with
each member of your team and give them assignments, especially in packing
office tools, supplies and appliances. By getting everyone to participate, you
can save time and cost. The unloading can also be more efficient this way.
Assign some team
members to create a backup for your electronic data while others should do the
initial preparation of the new office space. Others can be tasked to call and
inform your clients of the change you are about to embark on.
5.
Inform Your Clients
This is one of
the most important steps in relocating offices. Remember that your clients
contribute to the continuing success of your business. It helps to make a
relocating campaign like “We’re Moving…”
email blasts or social media announcements.
Most of all,
change the contact information on your website and social media accounts. It
helps to let clients know where you are relocating and how they can get in
touch with you after the move.
6.
Secure Office Data
Another crucial
thing to do is to create a backup of all your electronic data. You should also
remember to secure important documents. It is highly advisable to bring these
documents personally with you on the day you will move.
7.
Prepare Things to Move
While some
removalists offer pre-packing services, it also helps to do the
packing on your own, especially if you have enough team members to do the
packing. This can help minimise packing costs.
You may also find
it beneficial to know the content of every box. Use a labelling system and
clear containers for more efficient packing techniques. Don’t forget to make an
inventory of all the supplies, devices, furniture and equipment of the office.
This can be useful during and even after the move.
8.
Sort Out the Junk
After completing
your inventory list, go over it again and mark the things that are no longer
useful for the team. Make sure to reevaluate the list before finally clearing
them out. When they have been sorted, properly dispose of the things you do not
need. You may opt to sell, trash or donate them.
9. Be Ready for the Moving Day
When everything
is prepared, be ready to move. Call your removalist a day or two before the
scheduled moving day to make sure that they will be there on time and that
everything is set.
Ask them for
contact details to ensure that you can get in touch with them any time during
the move. A dependable removals company have a reliable communication system so
you can feel at ease and comfortable.
These are the
things that you need to consider to make your office relocation smoother and
more efficient. However, before deciding to relocate, there are things that you
need to account for.
Some
Business Relocation Expenses
One of the most
significant factors for office relocation is your budget. You should allocate
certain costs and consider changes in your business expenditures.
Here are some
things you need to factor in:
●
Property values of your current
office and the new place you are relocating to;
●
Rental fees and other auxiliary
expenses for the new office;
●
Business insurance rates and
utility bills;
●
State fees and other taxes;
●
Product cost adjustments;
●
New furniture and appliances
needed;
●
Advertising and marketing costs;
and
●
Changes in standard salaries and
minimum wages.
Ready for a new office environment?
Remember to choose the best removalist… Contact Cairns Coast Removals today! Check it out
